Pre-Convention Services

One Stop Shopping Meeting Planner Assistance

Give us a call & let us help! 

Let us start assisting you immediately with your plans to meet in Vacaville. In addition to the phone number above please e-mail us at with any questions.

Information Assistance

We are the one stop shop for local tourism and provide complimentary material on Vacaville’s Hotels, Conference Facilities, Special Event Locations, Attractions, and Restaurants.

Personal Site Inspections

Our staff is happy to coordinate site inspections of the hotels, restaurants and other venues. As a meeting planner, you will have a personal escort throughout the city to make sure all your questions are answered.

Planning Assistance

Visit Vacaville provides invaluable assistance in nearly every aspect of conference planning. We can provide a civic welcome at your meeting or banquet, as well as assistance with housing and transportation.

Local Business Service

The Conference Sales Department acts as a liaison between the meeting planner and local businesses in Vacaville. Partial lists of services include:

  • Art Galleries
  • Attractions
  • Buses
  • Caterers
  • Entertainers
  • Limousine Transportation
  • Party Rental/Supply
  • Photographers
  • Restaurants
  • Security Services
  • Spouse Programs

Same Day Sales Leads

Our sales team provides individualized attention and will make suggestions to suit your needs. Leads will be submitted to your requested facility the same day inquiry is made.

Attendance Promotion and Marketing Materials

The Vacaville Conference & Visitors Bureau offers a variety of promotional materials to help increase your attendance. Please contact the bureau for a full list of available items.

Tour Planning and Entertainment

The bureau can assist you in planning tours and entertainment for spouses, guests, or your entire group (and advise you of all costs ahead of time – eliminating surprises).


The bureau will distribute your press releases regarding your group to local news media.

Restaurant Reservation Services

The Vacaville Conference & Visitors Bureau will gladly make your reservations for group dining. A list of local restaurants can be provided.

Post - Convention

Post – Conference Reports may be provided. If you desire (and request so in advance to include housing pick-up, for city-wide events.


At the close of your event, a convention survey will be sent to get your feedback on services provided in Vacaville. This information will help us continually improve and meet our goal of providing the best possible service.

Family Fun

Vacaville prides itself on being one of Northern California’s most family friendly destinations. You and your children will love our selection of local attractions, fun events and celebrations, and parks and picnic areas. Visit the tasty and magical world of the Jelly Belly Factory. Attend one of our exciting food festivals or historic celebrations. In Vacaville, boredom is hard to come by.

Visit Vacaville
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